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BigTime ships with a dozen different timesheet formats, and you can select one that is right for your firm. You specify your company's timesheet format in the Operations section of the program (at the bottom of the System Settings...General page). Below is a partial list of the timesheets that ship with the system, but you should keep in mind that we add new timesheets periodically. Check the support website for a complete list.
Timesheet |
Description |
Spreadsheet, 1. Simple |
Spreadsheet style timesheet that has only a Labor Code (no estimate) on the entry form.
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Spreadsheet, 2. by Budget Item |
Spreadsheet style timesheet that has both labor code and budget item on entry form.
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Spreadsheet, 3. Timer |
Spreadsheet style. Has estimate, labor code and a timer control.
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Spreadsheet, 5. by Task |
Spreadsheet style. Just like Timesheet_2.htm, but shows TASK instead of budget item pick list.
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Spreadsheet, 6. by Task / Timer |
Spreadsheet style. Task entry with a timer.
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Weekly, 1. Simple |
Weekly entry. Contains only a labor code (no budget item pick list).
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Weekly, 4. Simple (with Timer) |
Weekly entry. Just like _Weekly1, but this timesheet has a timer control as well.
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Weekly, 2. by Budget Item |
Weekly entry. Has an entry field for both labor code and budget item.
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Weekly, 3. by Budget Item (with timer) |
Weekly entry. Just like _Weekly2.htm, but also has a timer control.
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Weekly, 5. by Task |
Weekly entry. Just like _Weekly2.htm, but shows TASK instead of budget item pick list.
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Weekly, 6. by Task / Timer |
Weekly entry by task instead of budget item. This timesheet also has a TIMER control.
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Spreadsheet, 4. QB Class Spreadsheet, 7. by Task / QB Class Weekly, 7. by Budg. Item / QBClass Weekly, 8. by Task / QBClass |
These are versions of the other timesheets listed here, but each of these timesheets also has a field for users to enter the QuickBooks CLASS for each time entry. For companies that use QB classes, you can also turn on the class review for managers when they are editing and reviewing submitted time.
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Spreadsheet, 8. Budget Item Only Weekly, 9. Budget Item Only
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If your firm is going to use budget items, but you are not going to have staff select a labor code when they enter time, these timesheet (one spreadsheet style and one weekly style) don't have the labor code field.
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Grid, 1. Simple Grid, 2. by Budget Item Grid, 3. Simple/Timer Grid, 4. Budget Item Only Grid, 5. Budget Item /Timer Grid, 6. Budget Item/QBClass Grid, 7. Task Grid, 8. Task/Timer Grid, 9. Task ONLY Grid, 10. Task/QBClass
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Grid entry. All of these formats have the same options listed above, but the data-entry style is the "grid" format instead of weekly or spreadsheet format. Grid format is the default format for most of BigTime's users.
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In addition to customized timesheet formats, you can use the controls in the Timesheet Settings section of the System Settings...General page to change the following items:
While some companies want to see a simple list of customer names, others would like to see a customer heading and projects beneath it. BigTime also offers a lookup style that mimics the QuickBooks job lookup pick list. The lookup style is related to your project display name settings, so you should consider both settings as you setup your initial timesheet format.
Keep in mind that timesheet settings are set for the whole firm (not on a person by person basis). There's an entire section in the Configuration chapter that addresses timesheet settings, so refer to that section for more details on your settings and options.
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See Also |