When are Billing Rates Applied?

Billing Rates are applied to time entries when the user submits their timesheet. They are also applied to any unbilled time at the moment a new draft invoice is created.

It's important to note that as long as time is left "unbilled" (e.g. - not added to an invoice), the billing rate to which that time is attached could be updated. To avoid that, you can create a simple draft invoice (so that the billing rate(s) on any unbilled time is "frozen").

Exceptions

Some of BigTime's screens and reports apply the current billing rate to any unbilled time before they are displayed. The developers have done that so that your "time entry detail" screen, for example, shows the current billing rate even if the user hasn't yet submitted their time. These screens provide an exception to the general rules outlined above.

They also provide a quick way to update your billing rate data without creating draft invoices for a project.

• Management... Project List... Project Cost to Date screen. This screen will automatically update the billing rates for all unbilled time in the system each time you view it.
• Project Dashboard's Budget/Hours... Time Entry History screen. Choose this screen and the system will update your billing rates for the project you are looking at.