Security and Staff Member Rights

When we talk about security in BigTime, we are talking about three different things: basic "system-wide" security, project-level "team based" security, and staff-level "management rights" that prevent your managers from seeing/editing data on staff members they don't manage.

When one of your users logs into BigTime, it shows them only the information they are supposed to see. That user's system access is governed by all three of these security models.

A "manager," for example, is someone who has access to the Management menu in the system (that's a basic system security right). There, they can see the Project List screen and the Staff List screen, but when they select those screens, they don't necessarily see every project/staff member in the system.

• In the project screens and reports, managers typically see only the projects they are staffed on (e.g. - the projects on which they are a "team member"). That's team-based security. It can be used to share information not only with your managers, but specifically with only the managers that should have access to the project. It's like keeping your project file(s) under a virtual lock and key (and granting access to only the project's management team).
• In the staff screens and reports, the same type of filters are used to limit the staff a manager can see. Here, a user sees only the staff they have management authority over. This is based on the user's staff management rights in the system. So, manager see only information for the staff they manage.

If you aren't familiar with how to configure basic system security, or you'd like to learn more about either staff management rights or team-based security, take a quick look at the Configuration section of the System Guide. This section will assume a basic working knowledge of these concepts, and we'll talk specifically about how to assign various rights to a specific staff member.