Adding QuickBooks Vendors as Staff

By default, new staff members in BigTime can be added as employees in QuickBooks automatically, but not all of your timekeepers will be employees. You may have one or more BigTime staffers who are contractors (or "vendors") in your QuickBooks file. For those staffers, you will add them as a normal employee, but you won't choose the automatic add to your QuickBooks employee list. You'll just link them to an existing QuickBooks vendor account instead by following these directions:

1. Once you've created the staff member in BigTime, goto their detail record from the Management...Staff List page.
2. Click on their "expense reports" detail page, and you'll see a vendor account link at the top of the page
3. Fill in the staffer's vendor account and click the SAVE button.

Any time or expenses posted to QuickBooks for this particular staffer will post to that vendor account instead of to a QuickBooks employee account (because the user is not linked to an employee account).